In addition to this there a a few methods by which your Outlook clients get the offline address book.*Note: Unless you are NOT in cached mode.
Outlook 2003 (and older)* clients get their OAB from a public folder, Outlook 2007 (and newer) clients can get their OAB from 'Web-based distribution' (basically form the website on the Exchange (or Exchange CAS) server.
You have two options to avoid this problem: either disable the Download Public Folder Favorites option, or keep the number of cached public folders favorites under 1,000 (or low enough to avoid the error message.) .
You can typically reduce the number of public folder favorites by deleting them by using the Outlook client.
This error affects Exchange server users with a large number of folders in their profile, either in their mailbox, public folders, or Share Point lists.
Please use the steps below to update your Global Address Book.
In general, Outlook will automatically update the Offline Address Book (OAB) for Exchange accounts once every 24 hours.
When it didn’t or when you want to make sure you do have the latest OAB available, you could manually trigger an update from within Outlook as well.
24/02/13If you create a new user, give them a mailbox, and they seemingly fail to appear then don’t panic! If you receive an error message then you can investigate further (Note: Set your Outlook client to send you a delivery report on the test email as well).
Firstly and fore mostly: If you do anything in Exchange: Apply the "cup of coffee rule", never make a change then go and prove that change works straight away! However most of us work in the real world and you have a user who needs to use this mailbox yesterday! Then check the mailbox Exists (See Check for existence of mailbox sections below).1. The Mailbox SHOULD be in the right hand window (Providing you are in the correct administrative group, on the correct server, and in the correct mailbox store! Remember with Exchange 2007 / 2010 you create the mailbox with the Exchange system Manager anyway! On the Exchange Server, Start Ensure "Hide From Exchange Address Lists" is NOT ticked.
If the update mechanism appears to be broken for you, it could be because of a corruption in your OAB or in your mail profile.
In that case, you can completely reset it by deleting the files making up the OAB or by recreating your mail profile.
Outlook works fine for a little bit (5-10 minutes) before users start getting this error: Task 'Microsoft Exchange' reported error (0x8007000E) : 'Out of memory or system resources. There is not enough memory available to perform the operation.
Close some windows or programs and try again.' Cannot display the folder. There is not enough free memory to run this program. When they close Outlook and reopen it, they can again work for a few minutes before the errors kick in.
There is not enough free memory to run this program. The error appears whenever clicking or expanding a folder (public folder or mailbox folder) except for the Inbox.
When the error occurs, mail in the Outbox also doesn't get sent until Outlook is restarted.